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Introducing Nextcloud and Collabora Online in the Ubuntu Appliance portfolio

Ever asked yourself where all your photos and documents really are? Rather than floating somewhere in a foreign cloud, with Nextcloud, the answer is simple and straightforward! You pick a server of your choice; at home, in a data center, or at a provider. And that is where your files will be. Nextcloud runs on that server, protecting your data and giving you access from your desktop or mobile devices. Through Nextcloud, you also access, sync and share your existing data on that FTP drive at school, a Dropbox or a NAS you have at home. You manage your calendars, read your email, have video calls and chat, edit your office documents using Collabora Online or do a hundred other things with the over 200 apps in the Nextcloud app store!

But running and maintaining a server isn’t everybody’s hobby. This is where the Ubuntu Appliance with Nextcloud comes in!

The story of Nextcloud and appliances

When you hear ‘server’, you probably think of large rooms full of noisy machines in big racks on the side. But that does not have to be the case! You can certainly re-purpose an old laptop or desktop, or – grab a small device, like an Intel NUC!

NUC stands for ‘Next Unit of Computing’ and the company that came up with that obscure acronym was Intel. They create and sell NUCs, small computers that fit in the palm of your hand thanks to their use of laptop technology. Lots of companies hide them behind monitors, perhaps in an effort to make their employees wonder where the computer cases are… Of course, for private users, they make excellent servers, especially the cheaper models which can be had for a few hundred euros!

The Intel NUC is small, but powerful, coming with 2 or 4 Intel cores, often allowing installation of 8 or more gigabyte of ram and utilization of a fast SSD or even more than one. Those really pack a punch in a small package, allowing you to run a small office off a single device you can stash next to the internet router. It is the perfect way to keep your office documents and communication safe!

Nextcloud and Collabora Online office in an Ubuntu Appliance

Once you have your hardware picked out, next comes the second step in running a server: the software. Installing a Linux distribution (as Nextcloud requires), configuring a web server and installing Nextcloud are tedious in themselves, but going forward you will also have to maintain all that.

If you are not familiar with a command line on Linux, such a task can seem daunting indeed. Luckily, the announcement today is exactly what you need to overcome that problem! Together with Canonical, the publisher of the worlds’ most popular Linux variant, Ubuntu, we have made available a so-called ‘appliance’. An appliance is an all-in-one operating system + application bundle, fully pre-configured. And more importantly, automatically updating so maintenance is no longer requiring manual intervention! If you are familiar with how appliances work, you can get started right away by grabbing it here. If not, see the first steps of the tutorial below.

Get going with Nextcloud and Collabora Online

Nextcloud brings together universal access to data through mobile, desktop, and web interfaces with next-generation, on-premise secure communication and collaboration features. Real-time document editing, chat and video calls, put users in direct control of IT and integration with existing infrastructure. Here’s a quick overview of our basic apps, Files, Groupware and Talk.

Nextcloud Files lets users store all their documents, photos, music and more. Endless sharing options are available to friends, family and co-workers internally and externally with collaboration options like commenting on each file or leaving an extra note on a share.

Nextcloud Groupware comes with an address book, calendar, email and some task management tools like Notes and the Kanban app Deck to organize private or work life easily.

With Nextcloud Talk users can chat or have video calls with other users on the server or with guests in any number of chat rooms. It is possible to share an image or office document in a chat room and even edit it directly in Collabora Online during a call with the other participants in the room.

Nextcloud comes with clients for Android, iOS and Windows/Linux and mac, allowing users to sync and share files. For mobile devices a series of other apps can help users access their bookmarks, notes or chat and video calls from Nextcloud on their phone or tablet. You can even edit documents with Collabora Online.

Nextcloud can be extended from our app store with over 200 apps like Maps, Music, phone sync (sync your SMS messages with your phone), a cookbook app, password managers and many, many more. Just a single click is needed to enable each of these apps!

Using Collabora

One of the coolest things in Nextcloud is the direct integration of Collabora Online. This allows you to open and edit office documents like DOCX, PPTX or the open standards ODT and ODP.

Collabora Online goes beyond just editing documents and provides support for collaborative editing with multiple people. You can easily share a document with other users on your Nextcloud server, or even using a public link, and give the recipients write access so they can join you in writing and editing. Deep integration in Nextcloud means you can drop a document in a video chat window and edit it right there and then with all other participants in the call.

Let us mention some of Collabora Online’s capabilities: collaborative editing; detailed handling of images, columns, page formatting, indices.. In spreadsheets complex formula wizard, grouping of columns and rows, chart editing, sorting. For presentations: master slides, animations, handy editing of tables. Supported by a powerful side bar and dialogs, slick UI, detailed color management, rich copy and paste.. all for Open Document Format and expert interoperability for Microsoft formats DOCX, XLSX, PPTX and many legacy formats.

After you’ve set up Nextcloud on your server, Collabora Online will be automatically downloaded and installed so you’re ready to go editing office documents the moment you get started!

A tutorial

Need a bit more help installing all this on a server? Keep reading!

Before you start, note the following system requirements for the installation:

  • Two USB 2.0 or 3.0 flash drives (2GB minimum)
  • An Intel NUC with BIOS updated to the latest version (update instructions)
  • A Mini HDMI to HDMI cable
  • A monitor with VGA or HDMI interface
  • A VGA or HDMI cable
  • A USB keyboard and mouse
  • A network connection with Internet access
  • An Ubuntu 20.04 LTS desktop image

You can find a full tutorial on the Ubuntu website where we walk you through the process of installing the Nextcloud Ubuntu Appliance image on a Raspberry Pi, how to quickly set up step by step and stay fully productive by having video calls in Talk, sharing documents with Files, editing it with others using document editing office, reading your emails or planning meetings and many more!

Note that for installation instructions on Windows or macOS or for instructions concerning the Intel NUC, you can follow the instructions on the appliance page!

Our friends at Ubuntu blogged about this appliance too, as did the team at Collabora Online!

Go and build your own private cloud!

Nextcloud Podcast pt. III: Frank Karlitschek on remote working

podcast logo - nextcloud logo with Nextcloud Podcast written belowOn our third podcast, host Ingo discusses working remote with Nextcloud CEO Frank Karlitschek. Nextcloud is a company centered around remote work, hiring the best and most motivated people wherever they live. With some team members as far from our Stuttgart office as Hawaii and Cape Verde force us to work efficiently across time zones and vast distances. Frank and Ingo cover the what, why and how of working remotely, and discuss how Nextcloud itself is an important tool in how we collaborate.

Find the feed on our podcast page. If you have not heard the first episodes, you can find it there as well.

Enjoy the latest podcast and let us know what you think below!

Take your home office anywhere with Nextcloud Coherence for iOS: Text recognition for scanned files and more!

Last month, along with the iOS 14 launch, Nextcloud Coherence (Nextcloud 3.0) for iOS devices was made available.

Today we are bringing largely requested, important updates for Nextcloud Coherence: Text recognition for scanned files, and of course, many other (smaller) improvements!

Text recognition for scanned files: taking your home office anywhere!

One of the most used and appreciated features of the Nextcloud app for iOS devices is secure document scanning from within the app. Would you really need a scanning machine if you have a mobile app and a running Nextcloud instance you can access and use from a coffee shop, co-working space, a park, the balcony or the back seat of a car or a train?

With this feature, it is easier than ever to store and organize important documents on your cloud, then, when needed, access these from anywhere and securely share them with anyone you want. Secure document scanning’s UI enables you to easily do things for which you would have to use many more apps for getting the job done otherwise.

  • Scan multipage documents
  • Drag and drop pages in the right order before saving the document
  • Rotate the scanned image before saving the document
  • Export as PDF or image
  • Choose quality settings for the export
    • LOW: 72 DPI – 595 x 842 px
    • MED: 150 DPI – 1240 x 1754 px
    • HIGH: 200 DPI – 1654 x 2339 px
  • Choose colour for the export
    • Original
    • Greyscale
    • Black and white

All these features were brought to the users gradually and now we’ve brought new functionalities to get more things done:

  • Enable Text recognition
  • Export the document as an editable text file
  • Ability to search, select and copy text from a scanned document

In combination with the new built-in PDF viewer (introduced last month with the Nextcloud Coherence 3.0 for iOS) you can:

  1. Scan a document with your Nextcloud app for iOS. Order the pages, rotate them if needed, save as original or black and white, choose between the quality settings and proceed to the following step.
  2. Enable Text recognition and save the file as PDF, in case you don’t want to edit it in the future.
  1. Open the PDF file:
    1. You will be able to open a multipage PDF file without downloading it on your device, search within the document for a word or phrase and get as a result a list all the pages of the document where that phrase is written
    2. You will be able to select the text in your document, copy it and even paste it in a text file or on a Nextcloud Talk conversation with a colleague for example.

Update to Nextcloud Coherence 3.0.2 if your phone hasn’t updated automatically, or download it from the App Store if you haven’t yet and feel free to make ‘anywhere’ your home office!

auto upload preferences

Technical details and compatibility:

Version: Nextcloud 3.0.2 for iOS

iOS version: 11.0 or newer

Nextcloud server version: 14 or newer

Devices: iPhone, iPad, iPod touch

Community support: get help here

Enterprise support: contact our sales team here

Contribute: report issues here

The first cloud client to introduce live photo support!

Did you miss last month’s awesome news? Here’s a summary!

The Nextcloud iOS app was updated to a major new version: Nextcloud Coherence v3.0, introducing a whole new UI look and next-level features for the functionalities you use daily. It is the first cloud client to introduce live photo support and now has also a completely new rewritten communication driver!


  • A 🆕 built-in PDF viewer
  • Live photo support
  • A 🆕 curated view for media files
  • A 🆕 built-in image viewer
  • An integrated quick look for files
  • Delete from camera roll
  • Easy move or copy files and folders
  • Privacy and security looking good too 😉
  • A modern 🆕 look for the users and endless UI improvements
  • Many more fixes and refinements you can check out here!

Feedback 🔥🤩👍🤯🤡

We appreciate your feedback! If you’d like to share your comments with us, continue the discussion in our forums. What’s the best thing about the Nextcloud iOS client so far?

Are you 🆕 to Nextcloud?

Here’s a quick must know for you!

  • Nextcloud is a private file sync & share and communication server. It is fully open-source and you can host it yourself or pay a company to do it for you. That way, you are in control of your photos, your calendar and contact data, your documents and everything else.
  • Nextcloud is self-hosted – you can install it on your own server and use it for private or business purposes. If you need the best business platform for secure filesharing, collaboration and communication check out here.
  • Nextcloud is server software that also has available mobile apps. This is our release announcement for Nextcloud 3.0.2 for iOS. The Nextcloud iOS app allows you to access all your files on your Nextcloud. There’s a Nextcloud mobile app for Android as well. You can use any of them, and access your data anywhere, whenever if you have a Nextcloud installation running on your server – which is very simple to set up!

Desktop client 2.7RC1 is here for testing!

The desktop team made 2.7 release candidate 1 available earlier today. This version contains further fixes after feedback on our earlier betas.

Version 2.7 comes with a nice new menu, as you might have read in our announcement of 2.6.5 and 2.7 beta 2.

New desktop client menu

The new desktop client menu

If you’d like to help test the End-to-end encryption, see this forum post.

Please also test our mobile clients and their interoperability! Test releases for the other clients with support for version 1.1 of the end-to-end encryption API are already available. Be sure to read the forum post linked above for information on how to test. Most notably, the new version is not backward compatible with earlier tech previews and you should back up your data!

EU court: withdraw personal data of EU citizens from US cloud services immediately

Mid July, the European Court of Justice struck down the Privacy Shield agreement between the EU and the US. The court ruled US law incompatible with EU privacy regulations, as US government agencies have access to data of EU citizens managed or stored by US firms. This violates the Charter of Fundamental Rights of the European Union and the GDPR.

In essence the ruling means that US companies can not handle data in compliance with the GDPR. European data centers or Standard Contractual Clauses (SCCs) are no solution, as access to data already defines a data transfer and US law supersedes contract law. The only legal solution to regain compliance with EU law is to immediately stop data transfers to the US businesses and repatriate data currently residing with them (source)

EU Court of Justice in session

The European Court of Justice in session (image via Court of Justice of the European Union)

Summarizing the main points

The court’s decision

The European Court of Justice ruled that the US government infringes on the data protection rights of EU citizens and thus invalidated Privacy Shield, the agreement covering data transfers between the EU and the US. Either the US will have to change its laws (FISA and Executive order 12333 in particular) and keep its security agencies and courts from snooping in data of EU citizens, or the EU will have to change its laws and reduce it’s legal security and privacy guarantees.


As US firms can no longer comply with the GDPR, businesses in Europe have to immediately stop giving US businesses access to personal data of EU citizens. Cloud services like Google services, Dropbox or Microsoft365 can no longer be used for personal data. On premises solutions from US firms can still be used, as can purely EU hosted and managed cloud platforms.

What to do

To ensure compliance with EU privacy laws, European firms should stop data transfers to the US and thus move to on-premises or EU hosted alternatives. For example, Mirosoft Office Online Server can still be used, as can alternatives like Collabora Online or ONLYOFFICE. For full online productivity, solutions like IONOS’ Nextcloud offering can easily guarantee GDPR compliance by using Europe’s largest hosting provider with worlds’ most deployed on-premises collaboration platform.

To learn more about the ruling, we recommend the FAQ of the European Data Protection Board.

Nextcloud Forms is here to keep your surveys private

Did you know a third of people who abandon a survey form do so because they worry about privacy and security? We understand, pretty much all those forms are hosted at Google or other, data-vacuuming services. Well, we have good news to you surveyors! We just made Nextcloud Forms available for installation. With Nextcloud Forms, you can create as many forms, with as many questions, and shared with as many people as you like – without any limitations. You keep your form and the data you collect on Nextcloud. And you can easily analyze and share the results with our pretty and insightful graphs.

Forms and surveys

Similar to Google Forms, this app makes it easy to create surveys for anything from market research or customer feedback to planning an office party. And with Nextcloud Forms, data remains secure on the Nextcloud server and the privacy of respondents is respected.

The Forms app lets you choose from a range of question types such as checkboxes, multiple choice, dropdowns, short answer and long text. That should cover most use cases, but we are already working on more question types!

You can share Forms via link to anyone, or even directly to specific users on your Nextcloud server or to the whole Nextcloud instance. For improved security it is possible to set an expiration date. There is no limitation on the amount of forms or questions you can create nor the links you can share or the number of people who can reply. Also important: Forms is responsive and will look good on any device or screen!

Responses are visualized either as summary statistics with charts which make it easy to analyze the results. You can also see the individual responses if you need to dig deeper or have a small number of respondents. The export format is compatible with the format used by Google Forms to work with any tool or workflow designed for integration with that.

You can now add the Forms 2.0 app to Nextcloud with just one click and get surveying!

We ourselves have already used the Forms app for user surveys and application forms and we believe there is a bright future ahead. Let us know what you think and get involved to make Forms even better!

v0.5.0: Internal development version. Refactor 2.

By: lah7

The structure of the application was revamped to future proof
the ability to add other backends besides OpenRazer. However,
the code was still biased to OpenRazer's feature set.

The code for the controller and GUI was moved to JavaScript
so Python is used solely for the purposes of processing
the data between the model and view.

However, due to the nature of WebKitGTK, this is still working
with a DIY slate and a 'hybrid desktop app' mess.
A lot of basics and styling was being written from scratch,
which meant lots of time was spent on basic functions
and not features. Plus, there was an unresolved segfault
with the GTK Colour/File Picker.

This led to a partial implementation of the new effects engine,
so v0.4.0 still wasn't released because it doesn't provide
a replacement for v0.3.12's "Application Profiles", which
would regress users on testing branches.

It also had a 'soft' dependency on openrazer/openrazer#1149 that
wasn't merged, so effects did not appear in the Controller.

The end of refactor 3 (v0.6.0) should be the v1.0.0 release.
Qt will provide the UI framework for the Controller, and as it's
event-driven, time is (finally!) being spent on the logic.
(The developer should have learned this toolkit years ago!)
It's also lighter, provides native performance and enables
future cross platform ambitions.

v0.4.0: Internal development version. Refactor 1.

By: lah7

The tray applet was rewritten to be less dynamic, a CLI
was introduced and the Controller was refactored to work
with a new GUI design.

The code is still very tied to OpenRazer and the data
structure of the application led to a humongous class which
was as a result of poorly thought internals.

As this isn't a solid base to build new features on top of,
this led to refactor 2. This wasn't formally released because
it is stripped out v0.3.12's "Application Profiles" without
a replacement.

Are you an enterprise or private user? 8 ways to get help for any Nextcloud matter!

How to get help when you’re dealing with a Nextcloud issue

The purpose of this blog is to direct everyone to ask for help at the right channel.

Nextcloud 😊

nextcloud 😞

Next cloud 😞

next cloud 😞

NextCloud 😞

nextCloud 😞

  • Are you using Nextcloud and need help with something from experienced @Nextclouders?
  • Did you just hear about Nextcloud and want to give it a try?

We usually receive a lot of questions about Nextcloud: technical or not technical.
This is the right material to read about where you should ask for help depending on your issues or how to get started!

How to use Nextcloud?

Nextcloud is a self-hosted, open-source cloud software developed by the Nextcloud GmbH team and a large community of contributors.

What can you do with Nextcloud?

Nextcloud Files

  • File Storing
  • File Syncing
  • File Sharing
  • More

Nextcloud Talk

  • Secure chatting
  • Secure video-conferencing
  • More

Nextcloud Groupware

  • Addressbook storing
  • Calendar syncing & organizing
  • Task management
  • Secure e-mailing
  • More

Nextcloud online office

  • Collaborative document editing online

Who uses Nextcloud?

Nextcloud is a flexible software with capabilities that can be used by small to large companies or governmental institutions as well as by private, home users. There are about 400.000 Nextcloud servers on the internet, each with anywhere between 1 and tens of millions of users!

Anyone can download Nextcloud for free, set it up on their own server and use it for free (you don’t have to pay for a license). The costs you would have are:

  • Hosting costs (For a server if you host Nextcloud on your own server or hosting provider costs if you sign up for an account with one of the Nextcloud providers.)
  • Subscription costs (For businesses that want the full Nextcloud Enterprise experience)
  • No costs (If you manage to recycle your old laptop and use it as a server. Well, in this case, power is power 😉 )

Ways to set up your Nextcloud:

Home users

  • Install Nextcloud on your own server. This requires basic technical skills (you can follow the instructions in the documentation page) plus server costs.
  • Sign up for a hosted Nextcloud instance, by Nextcloud providers. You don’t need to have technical skills, just sign up for an account. Costs may vary, based on the space you need to use.
  • Recycle your old computer and use it as a Linux server. This requires technical skills and doesn’t have any costs.

Businesses and organizations

  • Nextcloud Enterprise through Nextcloud GmbH. This is a hardened, business-ready build of Nextcloud, backed by our subscription. Customers thus receive instant support when needed, unlimited access to our engineers, instant notice for security measures, professional services & more. Subscription costs may vary, based on the number of users per instance.
  • Nextcloud Enterprise through official Nextcloud parters. This way you receive services like instant support and/or system maintenance and the costs vary depending the partner and services you need.

Note that of course, every company can set up a Nextcloud instance for free, as mentioned above. Yet, the best way to maintain your business’ File sync and share solution is through Nextcloud Enterprise services.

Your Nextcloud subscription enables you to successfully deploy and manage your servers. Our open approach gives you direct access to Nextcloud engineers, the latest knowledge and best practices. We provide technical expertise, guidance and collaboration with phone and chat contact. Pro-active security support helps you identify and address vulnerabilities and harden your servers to protect the safety and integrity of your data.

With the Nextcloud Enterprise subscription you get:

  • Access to Nextcloud Enterprise, a build of Nextcloud with more testing and hardening (a bit comparable to Red Hat’s Fedora vs RHEL – the same features, the same code, different build)
  • Access to our Enterprise portal with associated services and benefits
  • Full lifecycle support with up to 15 years security and stability fixes
  • Technical expertise and help covering project inception to production and user growth
  • Help to scale your Nextcloud installation to large amounts of storage and large numbers of users
  • Security and hardening consulting and early access to security patches
  • Influence on the roadmap of the open source project
  • Our entire engineering team is dedicated to supporting you
  • Help and advice if you decide to (pay somebody to) develop a custom app or changes
  • Optional support for branding Nextcloud and its clients
  • Optional support for integrated video conferencing and communication features based on WebRTC
  • Optional Online Office capabilities which can handle a wide range of industry-standard file formats
  • Optional Outlook integration
  • Access to consulting for custom capabilities

Nextcloud consulting goes beyond technical expertise, offering strategic advice for organizations. We analyze your challenges and help you implement a comprehensive, cost-effective and compliance-aware solution which reduces complexity and risks while delivering the highest security and privacy protection.

The right place to get help & what to expect

There are several ways and channels to get help when you deal with an issue while using or installing Nextcloud.

Businesses and organizations

All businesses with an active enterprise subscription have unlimited access to communication with the Nextcloud engineers, through our portal. If you don’t have a subscription yet, please contact our sales team here for more deatails.

Private users

Unfortunately, we are not able to provide professional support for Nextcloud instances, installed for home use. But of course, there are several ways, sources and channels available for private users to get help from Nextcloud too, depending on the issue they are dealing with!

Here’s a guide on how to get help from Nextcloud as a home user:


Take a look at some frequently asked questions, first 😉

Note that if you have signed up to use Nextcloud with one of our providers and you deal with an issue, please contact the provider for help. We don’t have access to your installation.

User manual

Read everything you need to know about Nextcloud usage & features here!

Admin manual

Everything you need to know about installing Nextcloud is documented on the Admin manual 😉

Blog, Social media & newsletter

Want to stay up to date with all Nextcloud news?

Check our blog or social media channels: Twitter, Facebook and Linkedin.

Or get a summary of all the news, once or twice a month in your inbox! Subscribe to our newsletter here.

Of course you can write to us on our social media channels to ask questions about features, news, sharing love 😀 etc. But for technical questions it is not the right place. Of course you can ask technical questions there too, but it’s most likely that you will get directed to our forums.

Get help on our forums for technical questions

For technical questions like installing Nextcloud, having an issue etc, our forum is the perfect place to ask for help!

First, search keywords regarding your issue and check if any other community member had that issue before. If you find an answer, great!

If not, create a new topic describing your issue in details and the awesome Nextcloud community members, or sometimes Nextcloud engineers, will help!

P.S. Keep the technical questions in the forum only. It is OK if you ask on our social media channels too, but the techy people are on the forum, so chanses are that you’ll be directed to ask for help on the forum anyway.

GitHub – for feature requests and issue reporting!

If you’re dealing with an issue that seams to be part of the software, address it to our developers on GitHub! You can create a new issue in the right repository and Nextcloud engineers or community members will work on it, depending on its severity.

If you are not sure if the problem is in Apache, database, configuration or Nextcloud itself, do NOT file an issue on GitHub – first find that out, if needed with help from the people on the forums.

In case you are using Nextcloud and you have an idea of a particular feature you’d like to have in the future, GitHub is the right place for this. Just create a new issue on the right repository and descrive what that feature should do!

Note that Nextcloud engineers might not get to issues or feature requests imediately. We create the roadmap for our releases in advance, based on the general demand and that feature might have to wait a bit before it becomes real. Of course, if you have the technical knowledge, you can develop that feature or a community member that has the knowledge might choose to do that. Fingers crossed 😀

As support for non enterprise users is mostly community driven and members of the community can help only in their free time, response times might not be instant, and sometimes the community might not have the knowledge to help.

Last but not least…

We hope you find this article helpful, and of course, feedback on how we can improve this blogpost or even our private user help process, is welcome.

If instead of asking for help you’d like to offer us some help, we welcome all feedback, contributions, translations and sucess stories 😀

We’re developing Nextcloud so that everyone has the chance to be in control of their data. We hope Nextcloud works for you and you’re satisfied using it!

CloudComputing-Insider Award

Currently we are nominated for the CloudComputing insiders award in the Filesharing and Collaboration category and we aim for the first place this year. If you love Nextcloud, consider votin for us 🙂

Nextcloud Conference 2020: Call for Speakers!

Online Nextcloud Conference 2020 is coming! 🛰

Just a few months from now, on October 3-4, our annual Nextcloud Conference will take place in the virtual space 🛰!

This is our opportunity to get together again, connect even more internationally 👾, hear from you wherever you are, discuss, have a lot of fun and also make Nextcloud even more awesome!

Come and share with us what you’ve been working on: We want to hear about everything that’s Nextcloud related! Saturday 3rd and Sunday 4th will be dedicated to talks, workshops and keynotes and of course, relaxed meet-up evenings! Contributor Week will happen after the Conference, from October 6th to 9th.

Sign up & get your free ticket for Nextcloud Conference here!

Call for Speakers is now open! We’re waiting for you!

We invite you to submit a proposal if you want to present or share anything related to Nextcloud. Your proposal should be simple and short: Just tell us in a few words about what you want to share with other Nextclouders!

Lighting talks are between 3-8 minutes long, followed by a short Q&A! Workshops can be between 1 and 4 hours long and are meant to teach new skills, as for example: Write your first app! Security! Performance optimization! or get things done together: Implementing a new API across clients! Build a new app! etc. We would prefer any slides in PDF or a similar universal file format. Note that most workshops will take place during the Contributor week but some happen also during the Conference!

To avoid issues and support the quick pacing of lightning talks, we will work with you to create pre-recorded sessions. Keep in mind that the talks are very low-key and low-stress: Anyone can present and the conference team is happy to help you practice a bit if you’re worried about anything!

The deadline for the Call for speakers is August 15; after that, you have time until the 1st of September to submit a draft of your slides and the first recording of your talk. We will give feedback and work with you to polish it up and make a great talk recording for the event! During the conference itself, you have to be available for the live Q&A session after your talk.

What’s the plan?

Our event is like one of our roughly bi-monthly hack weeks on steroids, usually taking place in bustling Berlin, but this year we’ll be everywhere! We go Online, to the virtual space! Think intensive discussions and coding, only interrupted by relaxing evenings!

Saturday and Sunday, October 3-4

On Saturday and Sunday, we kick off each day with some inspirational keynote talks in the morning, followed by a technical talk after lunch. Then, it’s time for the traditional Nextcloud lightning talks and a workshop session!

While we have yet to announce keynote speakers you should stay tuned for some big news!

Tuesday – Friday, October 6-9

We will go back to what we do best: reflecting upon Nextcloud and getting our hands dirty!

The Contributor week will be busy coding, designing, discussing and working on the future of private, federated, secure cloud technology! Bring your ideas & get designing and coding with us. We will also offer some workshops as a kick-off and inspiration for your weekend!

If you want to build the next great Nextcloud app, or just meet the people Who Get It Done, join us!

Geeet ready!

As of today, registration for the conference is open and you can get yourself signed up right here or first learn more on our conference page. We’ll keep registration open until a few days before the event, but we’re already excited to see how many of us will meet virtually!

Want to get a taste of the event from last year? Check out some videos from the last year’s events!

If you have any questions, you can reach us also on Twitter or on the forums.

We’re excited to hear your proposals! 🛰👾

2.7 beta 3 of the desktop client is ready for testing!

The desktop team made the 3rd beta of 2.7 available. This version contains further fixes after feedback on our earlier beta, including support for version 1.1 of the E2EE API.

Version 2.7 comes with a nice new menu, as you might have read in our announcement of 2.6.5 and 2.7 beta 2.

here are the downloads for the desktop client:
 Windows  macOS  Linux

New desktop client menu

The new desktop client menu

If you’d like to help test the End-to-end encryption, see this forum post.

Please also test our mobile clients and their interoperability! Test releases for the other clients are scheduled for the coming week.

First 19 update, plus 18.0.7 and 17.0.8

We have made available our first minor update for our latest Nextcloud Hub v19, as well as updates 18.0.7 and 17.0.8. Time to update! Keep in mind that Nextcloud 16 is no longer supported and you are strongly urged to upgrade. Nextcloud Hub 19 already has accrued about 15% of our userbase, being deployed on tens of thousands of servers. This is your chance to join and benefit from the many improvements!

What’s new:

      🔒Password-less authentication and many other security measures
      📝 Talk 9 with built-in office document editing courtesy of Collabora, a grid view & more
      🚀 MUCH improved performance, 📆 Deck integration in Calendar, 🙇 guest account groups and more!

    Read more

    As always, these minor releases are focused on stability and security improvements and are designed to be a safe and quick upgrade.
    screenshot of admin sharing settings

    What’s new

    First, a final reminder that with the availability of Nextcloud Hub v19 we ceased maintenance of Nextcloud 16. If you still run this older version, either upgrade to Nextcloud 17 or contact our team for long term support.

    Otherwise, the list of changes for 19 shows 76 pull requests merged. Changes range from small design fixes to S3, LDAP and notification improvements. There is also some performance work and better error reporting.

    With 35 changes, a subset of these improvements was also brought back to Nextcloud 18. 17.0.8 has 25 bugfixes and improvements.

    You can find the full change log of fixes and improvements for 18.0.7, 17.0.6 and of course 19.0.1 on our website.

    Note: running web facing software without regular updates is risky. Please stay up to date with Nextcloud releases of both the server and its apps, for the safety of your data! Customers can always count on our upgrade support if needed!

    Nextcloud Hub – the most successful release

    We always recommend you to get the latest and greatest! Our updater statistics shows that Nextcloud Hub is the most deployed release, with the vast majority of our user base already on version 18 and thousands already moving to 19!

    Note that if you are still on 15 or 16, these releases are now unmaintained and you should upgrade as soon as possible or, if you can’t, get long term support from Nextcloud GmbH so you can continue to receive security and stability updates.

    Stay safe: keep your server up-to-date!

    Minor Nextcloud releases are security and functionality bug fixes, not rewrites of major systems that risk user data! We also do extensive testing, both in our code base and by upgrading a series of real-world systems to the test versions. This ensures that upgrades to minor releases are painless and reliable. As the updates not only fix feature issues but also security problems, it is a bad idea to not upgrade!

    This is, of course, also true for apps: Keeping them updated has security benefits, besides the new features and other bug fixes.

    If you are maintaining a mission-critical Nextcloud system for your enterprise, it is highly recommended that you get yourself some insurance (and job security… who gets blamed if the file handling system isn’t working as expected?). A hotline to the core Nextcloud developers is the best guarantee for reliable service for your users, and the job safety of you as system administrator.

    Share your opinion and inspire others to liberate their data!

    We appreciate your feedback – it is a great way to contribute and we’d love to hear your thoughts on your favorite features and functionalities of the stable releases!
    Help us spread the word about Nextcloud and write a review in one of the following platforms (or all of them if you prefer ). What’s the best thing about Nextcloud so far?

    Thanks a lot!

    BREAKING NEWS: ECJ rules US Cloud services fundamentally incompatible with EU Privacy laws

    The US "culture of surveillance" received a major EU push back today, with the European Court of Justice ruling against the legitimacy of the EU's Standard Contractual Clauses as a way of transferring data to legal regimes outside of the Union. As we wrote 2 years ago, the Austrian Max Schrems, responsible for the previous dismissal of the 'Safe Harbour' agreement between the US and EU, stated that its successor "Privacy Shield goes down as soon as EU Courts deliberate". It seems he was right.

    As covered yesterday at Euroactiv:

    Schrems’ concern is that Section 702 of the US Foreign Intelligence Surveillance Act (FISA), permits the National Security Agency to collect foreign intelligence belonging to non-Americans located outside the US, by way of obtaining their data stored with electronic communications services providers, such as Facebook.

    EU Court of Justice in session

    The European Court of Justice in session (image via Court of Justice of the European Union)

    Indeed, regulations like the Cloud Act have already resulted in US cloud companies giving up the fight for privacy, prompting European cloud giants to team up and provide an alternative.

    Ruling today: no more "Privacy Shield"

    Today, the CJEU Judgement invalidates "Privacy Shield" in a US Surveillance case. The first statement from Max Schrems' NOYB organization on the CJEU ruling can be read here.

    Their statement notes that the EU Commission gave in to US pressure, not undertaking a deep assessment of US surveillance laws but quickly passing Privacy Shield to protect the business of US businesses to the detriment of the privacy and security of EU citizens. Quoting Herwig Hofmann, law professor at the University of Luxembourg and one of the lawyers arguing the Schrems cases before the CJEU:

    The CJEU has invalidated the second Commission decision violating EU fundamental data protection rights. There can be no transfer of data to a country with forms of mass surveillance. As long as US-law gives its government the powers to vacuum-up EU data transiting to the US, such instruments will be invalidated again and again. The Commission’s acceptance of US surveillance laws in the Privacy Shield decision left them without defence.

    Many German Data Protection Authorities have already concluded at various points that the use of Office 365 in schools is illegal and use of foreign-hosted chat and video communication services poses compliance problems, recommending Nextcloud Talk instead. The Swedish and Dutch have come to the same conclusion repeatedly. The CJEU rules that DPA's have a duty to take action and not bow under political pressure, as has happened repeatedly already. Just looking away is not a solution.

    Consequence: US cloud services not GDPR compliant

    US cloud firms like Microsoft are already regularly shown to flaunt European privacy laws, as was shown again recently in an extensive Data Protection Impact Assessment of Office 365 by the Dutch government exposing dozens of GDPR violations.

    With this latest ruling, the ECJ puts another major roadblock in the way of US cloud services, challenging the basic premise that they are a viable solution for use with any privacy-sensitive data. Businesses, schools and government organizations putting data from their employees, customers, students and citizens on Office 365, Google G Suite or one of the dozens of other US-based SaaS services now risk massive fines under the GDPR.

    DPIA commisioned by the Dutch government mid 2020 shows a series of issues in Office 365

    Nextcloud Conference 2020: Save the date!

    Nextcloud fans, we have some good news! Maybe it’s not possible to meet this year in person and hardly anything can replace it, but let’s still hang out, work, learn, meet new people, and have some fun virtually all together!

    Join us in our fully online adventure 🛰, where we will stream great talks, organize workshops and share with you fun moments through photos and videos on our social channels!

    The next edition of the Nextcloud Conference will happen on October 3-4, 2020. After the weekend of various sessions, we’ll spend another week to code together, enjoy fun evenings, and work on making Nextcloud even more awesome for all of us!

    Online space Conference Nextcloud
    ©Tumisu / Pixabay

    What’s the big plan?

    Our event consists of a weekend of talks and workshops. In the days after that weekend, we host what is basically like one of our roughly bi-monthly Contributor Weeks – weeks on steroids! ⚡ The whole event is taking place now online with a streaming team from one location with the aim of giving a feeling of being present physically and socially connected through our channels, which makes the event a hybrid kind of event. Think intensive discussions and coding, only interrupted by relaxing evening as online meet-ups!

    The official conference hashtag is #Nc2020 – let’s connect! 

    Conference: Saturday and Sunday, October 3-4

    Saturday and Sunday is the time for the “real” conference: We kick off each day with an inspirational keynote and a dozen lightning talks!

    The later afternoon is reserved for workshops where we discuss and work on subjects like Talk, encryption, mobile clients and more. Some workshops will give you the opportunity to go in-depth into topics like security or writing new apps. We’ll also feature workshops with more of a beginner focus for those interested in getting involved in Nextcloud. New to coding? NO problem, we’re open to prospective contributors with all skill levels!

    How it goes online? 🛰

    In the last few years, our community would meet in ever-larger numbers at the TU Berlin. Due to the current crisis, we won’t be able to do that this year. As we always streamed our event for the many community members who could not be there physically, we decided to level up the online element and tone down the physical part.

    The plan is that the conference will be real-time, streamed on multiple platforms with a Nextcloud server used as the primary place to communicate and follow the event. Locally in Berlin, a small number of people, mostly speakers, will get together and act as a ‘hub’ for the event. But many speakers will participate remotely, as will you, our wider community!

    Each talk will be followed up by a live Q&A session on our shared Nextcloud Talk channel and during breaks in the talks, we will feature interviews with community members, speakers and our booths. Yes, there will be other projects there to present themselves – virtually, of course!

    Workshops are entirely interactive, taking place in a Talk session and open to (a limited number of) participants to ask questions or share their progress during the workshop.

    As a remote participant in the event, YOU will have a say in what we do locally. What speakers to interview, questions to ask at the booths and more.


    Contributor week: Tuesday-Friday, October 6-9

    The week after, we will be busy coding, designing, discussing, and working on the future of private, federated, secure cloud technology! But not just that! As we can’t see us in person and that time spent physically is impossible to replace, we still want to have relaxing, fun evenings together! So come, bring your ideas and let’s hang out together, virtually!

    Sign up for the event and stay tuned for more details coming in the next weeks! 🛰👾

    Outlook Add-in news: name change, new release and 4 versions

    screenshot of example html inserted in a secure mail
    The Sendent Outlook Add-in enables Nextcloud customers to easily and securely send files, folders or upload links to others from within Microsoft Outlook. The Add-in can replace attachments, automatically uploading files to Nextcloud and insert a secure link in the email. It also makes it easy for users to provide others with a secure file upload link.

    A major new version of the Sendent Outlook Add-in for Nextcloud has been made available. The new release introduces a complete redesign of the user interface and a server app to configure a variety of settings. With it comes a name change of our partner to Sendent as well as a differentiation of the product in four versions.

    screenshot of setting a password
    screenshot of uploading files to be shared
    screenshot of choosing a date on a public share


    The new release has a rewritten user interface as well as a number of new features.

    • New server app, allowing the admin to configure the add-in like selecting default upload folders, setting the treshold for intercepting and uploading attachments, configuring the look of the default link and more.
    • Ability to either upload attachments from the local system or selecting files from Nextcloud to share
    • Improved Secure Mail feature which uploads the email body to the Nextcloud server to protect very sensitive content. This version can create Guest accounts for users so the content and attachments of emails are always protected behind a Nextcloud login with two-factor authentication, brute-force protection, suspicious login detection and the many other security features in Nextcloud.
    • The client is now available in English, German, Spanish, French, Italian and Dutch.
    • Smarter html templates. The link that is inserted in the email can now be customized with a number of smart tags including sender and recipient name, subject and more.
    • A much improved activity tracker shows if and when the recipient has downloaded the files you sent or uploaded files to you. This is now found in the Sent Mail box.
    • A lot of cleanups and smarter behavior, including faster, parallel uploading, cleaning of mistakes and more.

    4 versions

    The Sendent Outlook Add-in for Nextcloud is now available in four versions.

    1. A free version, like before
    2. Basic, aimed at smaller businesses. It lacks branding features and is Sendent branded.
    3. Professional, coming with custom branding options.
    4. Premium, supporting the Secure Mail feature.

    All paid versions come with the server app, which can be used to configure the add-in on the users' systems. Upload folders, branding, the treshold for interception of attachments and more can be set here.

    Get the free Outlook Add-in

    You can get the new free edition of the add-in here.

    Nextcloud customers or prospects can ask their account manager for a free trial of the Premium edition any time.

    Learn more about the add-in on the Sendent website!

    Desktop Client 2.6.5 and 2.7 beta 2 available – time to update and help test!

    We’ve just updated our website so you can download the newest version of the Nextcloud Desktop client, version 2.6.5! Over 50 bugfixes and improvements make this a worthwhile update. Besides 2.6.5, a second beta of 2.7 came out and we’d love to hear your feedback on this test version!

    Desktop client 2.6.5

    This new version of the desktop client introduces support for sharing to Cirlces and a lot of smaller bugfixes, covering Dark Mode in MacOS, some proxy handling improvements and proper permissions display for shares. There is also a fix for a rare issue where the desktop client would remove files from the server and then re-sync them.

    Check the full changelog here.

    Install now

    New desktop client menu
    The new desktop client menu in 2.7

    Desktop client 2.7 Beta 2

    Work continues on version 2.7 of the desktop client and we made a second beta available, with plans for a third next week already. Compared to the first beta, this release contains many fixes and improvements. We particularly look forward to feedback about the new menu, which probably represents the biggest visual change for this release. Try out the 2.7 and click the system tray icon to see it for yourself!

    Download 2.7 Beta 2:
    Windows macOS Linux

    If you want to help us make Nextcloud better learn how you can get involved!

    Nextcloud 3.12.1 for Android is out! Plus tips about text editing, printing and more!

    Android client 3.12.1

    Starting from today, the Nextcloud Android client 3.12.1 is available in the app store! This is a minor release which brings many small bug fixes and lots of improvements & refinements. As always, with this blog we want to remind you a few cool features that make your cloud-life easier!

    Nextcloud 3.12.0 for Android

    In case you missed it, we released Android client 3.12.0 with some awesome new features last month:

    • Circle support for searching or displaying
    • Use ONLYOFFICE/Collabora/Text when no offline editor is available
    • Set expiration date on user/group shares (NC18+)
    • Improved loading view
    • Disable rich workspaces
    • More fixes and improvements

    Read here for details on those and more!

    Get Nextcloud 3.12.1 for Android!

    Note: This release will be available on Fdroid after up to 24 hours.

    Nextcloud 3.12.1 for Android

    Nextcloud 3.12.1 for Android

    Technical details and compatibility:

    • Latest version: Nextcloud 3.12.1 for Android
    • Android version: 4.2 or newer
    • Nextcloud server version: 13 or newer
    • Devices: all Android devices
    • Enterprise support: contact our sales team here
    • Community support: get help here
    • Contribute: report issues here

    Of course many fixes, refinements and features are being made regularly and older versions of Nextcloud are not supported. If you run an outdated, unsupported Nextcloud, the Android app will warn you of the risks. Nextcloud 13 is the oldest release that will work with this version of our app and you will get a warning if you are still running Nextcloud 15 or older.

    Enterprise users

    Note that Nextcloud offers long term support for companies, as sometimes they have to use older versions. Contact our sales team for more information on this.

    Private users

    Note that this version of the Nextcloud Android client (version 3.12.1) is supported on Android 4.2 and newer. We strongly recommend private users to upgrade their Nextcloud servers.

    Tips: did you know these?

    Printing from within Collabora

    As a result of the Collabora Online integration with the Nextcloud Android client, you can directly print files from within Collabora. No need to download the file on your device, choose “print” in the menu and get it done!

    Collaborative text editor

    • Edit text files on you mobile
    • Create new text files on your mobile

    Markdown files are an easy way of taking meeting notes with your colleagues, drafting a new proposal during a team call, writing down some quick ideas or thoughts etc. After structuring the text with basic formatting in a human-readable way you usually have to get back to it, maybe on the go, edit it again on your mobile and have full access on the content of that file. Maybe you need to share it with other people that will access it on their mobile. Or you might even need to create a complete new text file quickly using your mobile client.

    Deck - comment reply
    auto upload preferences

    Here’s a reminder that this is possible through Nextcloud Files for Android 😉

    Note that this feature is available in version 3.10.0 or newer.

    Dark mode

    Enabling the dark mode while using your devices enhances visual ergonomics and reduces eye strain. It adjusts the screen colours according to current light conditions, providing more comfort at night or in dark environments.

    Change the settings from your Nextcloud for Android app and go from “Light” to “Dark”, or simply choose the “Follow system” option, which automaticly adapts to your device’s settings.

    Note that this feature is available in version 3.10.0 or newer.

    Thank you 🙇 to our amazing community!

    A big thanks goes to all the awesome members of our community that regularly help us make Nextcloud better, by translating Nextcloud to other languages or reporting and fixing issues!

    Would you like to contribute to our Android app too? Check out all you need to know here.

    If you’d like to get more involved in testing, here’s the easiest way to help us!

    Feedback 🔥🤩👍🤯🤡

    We appreciate your feedback! If you’d like to share your comments with us, continue the discussion in our forums. What’s the best thing about the Nextcloud Android client so far?

    Nextcloud podcast part II: let’s talk about design

    podcast logo - nextcloud logo with Nextcloud Podcast written below
    Welcome to our second podcast episode! In this episode we continue our conversation with Nextcloud designer, Jan-Christoph Borchardt, and turn our attention towards design. What is design and how do we handle design at Nextcloud? How to collaborate and what tools to use?

    Jan answers these questions and many more, discussing the process of deciding on design changes and community building, accessibility, language support, and usability testing. But Jan also walks through what a new app developer can do to build an app for Nextcloud and how the interaction with them and the wider community and designers goes. Community events, where and how people get together to code and design Nextcloud, release planning – this podcast is 50 minutes and covers almost everything!

    Find the feed on our podcast page. If you have not heard the first episode, you can find it there as well.

    Enjoy, and leave us feedback below!

    Nextcloud is the winner of all subcategories in Euro am Sonntag Magazine’s rating!

    We are super happy to share with you this news! Nextcloud made it to the first spot of all subcategories in Euro am Sonntag contest and won the title of the “Most popular provider” by the renowned German Magazine’s rating!

    Euro am Sonntag logo

    Lately, many businesses turned their head to the digital sphere, providing cloud solutions as tools for their employees’ home offices. The editors of Euro am Sonntag had cloud solutions evaluated by the German Customer Institute (DKI) based on 19 individual criteria by users. Five solutions, Nextcloud, iCloud, Microsoft OneDrive, Dropbox, and Google drive were chosen after evaluation!
    Users were able to vote and rate their favorite cloud solution from April 6th to May 25th and Nexcloud won as the “Most popular provider” in all individual categories!


    Leaving iCloud, Microsoft OneDrive, Dropbox and Google drive behind

    Nextcloud got the best ratings and made it to the first spot as the most popular cloud solution, won the first place in all sub-categories, but also achieved the maximum number of points in five out of six categories! The remaining four services, Dropbox, Google Drive, iCloud (Apple) and Microsoft OneDrive, were left behind.

    Nextcloud got the best ratings. The provider achieved the maximum number of points in five of the six categories. The participants emphasized that the cloud service is intuitive to use and makes it easier to work with colleagues.

    — Bernhard Bomke, €uro am Sonntag 25/2020, p. 69f.

    Overall ranking

    Nextcloud-ranking table Euro am Sonntag

    * The table is reproduced with permission from €uro am Sonntag magazine, issue no. 25, page 69.

    Users most satisfied with Nextcloud

    Nextcloud users are once again the most satisfied with the price-performance ratio. It remains to be seen whether the users would recommend their service. Most users of Dropbox and Google Drive would not. Nextcloud is different: a large majority recommends the service widely.

    The full article in German and detailed results can be found in issue no. 25 of €uro am Sonntag or on

    While we’re excited about this news, we’re also looking forward to the results of our next contest: CloudComputing-Insiders Award! If you want to thank us once again for our work, take a minute, have a look at all competitors, and consider voting for us in the Cloud Computing Insiders award!

    Let’s spread awareness about Nextcloud and help other people liberate their data!